[AFIX Members] 2024 Board Elections & AGM

Wed Sep 25 11:50:25 SAST 2024

Hi everyone!

[ La traduction française est ci-dessous ]

Further to my previous e-mail regarding the AFIX 2024 run-off elections:

1) I have decided to cast the tie breaking vote in favour of Portia Rabonda
from Flexoptix. Please welcome her to the board!

The community judged Caglar and Portia equally, twice by way of successive
tied votes, and I think they're both excellent choices, so it was not
possible to make this decision based on merit. Accordingly, I think our
need for diversity adds weight in Portia's favour. Caglar is also a friend,
and I want to avoid the specter of conflict of interest which is a risk
given the lack of clear determining factors.

I have encouraged Caglar to run for election again next year. He was an
active and helpful member of the board and we would be happy to have him
back. Caglar, thank you for your service :)

2) Please also welcome Nico Tshintu to the board! Nico manages ISPA-DRC and
was our invaluable local host for AfPIF 2024 in Kinshasa.

3) Edrich de Lange from INX-ZA was re-elected for a second term, and we are
glad to have him back for the years ahead!

We will work to formalise this new roster in Rwanda where AFIX is legally
registered and have noted the need to clarify the tie-breaking procedure in
the Articles of Association.

We thank everyone for their support during this process. Please let us know
if you have any questions!

[ Traduction française via AI ]

Bonjour à tous !

En complément de mon précédent courriel concernant les élections de
ballottage AFIX 2024 :

1) J'ai décidé d'exercer mon vote pour rompre l'égalité en faveur de Portia
Rabonda de Flexoptix. Bienvenue à Portia au conseil d'administration !

La communauté a jugé Caglar et Portia comme étant de valeur égale, deux
fois de suite, par des votes successifs et indécis, et je pense que les
deux candidats sont excellentes. Donc, il n'a pas été possible de prendre
une décision en fonction du mérite. Par conséquent, je pense que notre
besoin en diversité apporte du poids en faveur de Portia. De plus, Caglar
est un ami, et je veux éviter l'ombre d'un conflit d'intérêts, qui peut
être un risque élevé en raison de l'absence de critères déterminants clairs.

J'ai encouragé Caglar à se présenter à nouveau pour les élections d'ici un
an. Il a été un membre actif et utile au sein du conseil d'administration
et nous serions ravis de le revoir. Caglar, merci pour votre service :)

2) S'il vous plaît, accueillez également Nico Tshintu au conseil ! Nico
gère ISPA-DRC et a été notre hôte local précieux pour AfPIF 2024 à Kinshasa.

3) Edrich de Lange d'INX-ZA a été réélu pour un deuxième mandat, et nous
sommes heureux de le retrouver pendant les années qui viennent !

Nous allons travailler sur la formalisation de cette nouvelle liste en
Rwanda, où AFIX est enregistrée juridiquement, et avons noté la nécessité
de préciser la procédure de rupture des nuls dans les Statuts.

Merci à tous pour votre soutien lors de ce processus. N'hésitez pas à nous
contacter si vous avez des questions !

Regards,
Kyle Spencer

--
Cell / WhatsApp / Signal: +256786350675

On Thu, Sep 19, 2024 at 9:34 AM Kyle Spencer <kyle at stormzero.com> wrote:
>
> Hi everyone,
>
> [La traduction française est ci-dessous]
>
> The board has deliberated and agreed with the candidates that the
> chair should break the tie.
>
> If there is no objection from the membership, I will make the decision
> on Monday and announce the new board.
>
> We will also work to develop an amendment to the Articles of
> Association to clarify a solution for this problem in the future.
>
> [ Traduction française ci-dessous ]
>
> Le conseil s'est réuni et a convenu avec les candidats que le
> président devrait casser l'égalité.
>
> Si aucune objection ne provient des adhérents, je prendrai la décision
> lundi et annoncerai la nouvelle direction.
>
> Nous travaillerons également sur l'élaboration d'une modification aux
> Statuts pour clarifier la solution à ce problème à l'avenir.
>
> Regards,
> Kyle Spencer
>
>
> On Thu, Sep 12, 2024 at 6:13 AM Sylvain BAYA <sylvain at camix.cm> wrote:
> >
> > Dear AFIX Members,
> > Hope this email finds you in health!
> > Please see my observations below, inline.
> > Thanks.
> >
> > Le 11/09/2024 à 16:03, Kyle Spencer a écrit :
> >
> > Bonjour,
> >
> > [ Veuillez consulter ci-dessous pour la version en français. ]
> >
> > The run-off election has concluded and we have unfortunately
> > encountered another tie :)
> >
> >
> >
> > Hi Kyle,
> > Thanks for this update, brother :-)
> > This may challenge us to read AFIX's
> > Bylaws [1] again ;-)
> > __
> > [1]: AFIX - Articles of Association - 2022-12-15 - Executable with
Notary.pdf
> >
> >
> > In this case we had 13 votes, so we thought a tie would be impossible,
> > but one of the submitted ballots was blank, so we ended up with 12
> > votes and the candidates tied six votes each. See attached results
> > from the Zeus system.
> >
> >
> > Interesting! i see the following from
> > the AoA (Article of Association):
> >
> > <quote>
> > 6. General Meetings
> > [...]
> >   d. Voting Procedure
> >     i. Every Member in good standing *shall be eligible to cast one
vote* at a General
> > Meeting.
> >     ii. Where a General Meeting is held, unless a poll is demanded,
voting at the
> > meeting shall be by whichever of the following methods as determined by
the
> > Chair of the meeting: voting by voice; voting by show of hands; voting
by paper
> > ballot; voting by electronic system.
> >     iii. A declaration by the Chair of the meeting that a resolution is
carried by the
> > requisite majority shall be conclusive evidence of that fact unless a
poll is
> > demanded.
> >     iv. At a General Meeting, a poll may be demanded by any Member,
Director, or
> > Chair of the meeting for any resolution.
> >     v. In the case of an equality of votes, the Chair of the meeting
shall be entitled to
> > cast a tie-breaking vote.
> > </quote>
> >
> > ...i draw anyone attention to:
> > d. i. which may allow us to authorize an
> > eligible voter (i offer to do it for CAMIX
> > if agreed) who have not yet cast its
> > vote to vote one side;
> > d. v. seems to validate my *forced*
> > understanding of d. i.
> >
> >
> > The board is deliberating on the way forward and will provide an
> > update soon. The Articles of Association does not clearly cater for
> > this situation so we may propose an amendment to clarify the procedure
> > to follow in such cases going forward.
> >
> >
> > Please ask the two candidates to discuss
> > the matter, reach an agreement and
> > communicate their common decision
> > with us; by three days ;-)
> >
> > ...though! i agree on the need of an
> > amendment, as in reading the following,
> > i see that the AoA (Article of Association)
> > seems to be more open for interpretation
> > when it comes to usual processes
> > and more explicit for special ones :-/
> >
> > See 4. d. i., 4. d. iii. and 4. d. iv. are
> > related to *retiring* but not *rotating*
> > (mandate ended) director:
> >
> > <quote>
> > 4. Board of Directors
> > [...]
> >   d. Election of Directors to the Board
> >     i. The Board shall organise an election following the closing of
each Annual
> > General Meeting *for those places vacated by retiring Directors*. The
election shall
> > be conducted in accordance with *the Electoral Reform Society’s ERS97
system*.
> >     ii. No person shall be qualified to be elected unless he or she is
nominated by a
> > Member qualified to vote and has given notice that he or she is willing
to be
> > appointed. Such nominations and notices shall be valid only if given to
the
> > company not fewer than twenty eight, nor more than forty nine, clear
days before
> > the day appointed for the election.
> >     iii. Voting *shall take place during* the fourteen days following
the Annual General
> > Meeting, or such *other period that the Board may from time to time
agree* (“the
> > Voting Period”).
> >     iv. The Board may, at each Annual General Meeting, hold elections
to replace
> > Directors who have ceased to be Directors *for any reason other than
retirement
> > by rotation*. For the avoidance of doubt, any such appointment made
shall be for
> > the balance of the term of office outstanding in respect of the
Director whose
> > position is being replaced. The places shall be allocated in order of
decreasing
> > term of office.
> > </quote>
> >
> > Cordialement,
> > __
> > |General Operations Coordination,
> > |CAMIX -- AS328091 • www.camix.cm
> > |Sylvain BAYA.
> > |+237 677005341
> > |sylvain [AT camix DOT cm]
> >
> >
> > Shalom,
> > --sb.
> >
> >
> >
> >
> > [...]
> >
> > Regards,
> > Kyle Spencer
> >
> >
> > On Mon, Sep 2, 2024 at 3:58 PM Kyle Spencer <kyle at stormzero.com> wrote:
> >
> > [...]
> >
> >
> >
> >
> >
> > --
> > Cell / WhatsApp / Signal: +256786350675
> >
> >
> >
> > --
> >
> > Best Regards !
> >
> > baya.sylvain [AT cmNOG DOT cm] |
> > cmNOG's Structure | CAMIX's Website | Douala-IX's Looking Glass |
> > cmNOG's Surveys | Subscribe to cmNOG's Mailing List |
> > __
> > #LASAINTEBIBLE|#Colossiens2:14,13-17«14 IL a effacé l'acte dont les
ordonnances nous condamnaient et qui subsistait contre nous, et IL l'a
détruit en le clouant à la croix;»#AMEN,#Maranatha,#MerciJÉSUS!
> > #‎MaPrière‬ est que tu naisses de nouveau.#Chrétiennement‬
> >
>
>
> --
> Cell / WhatsApp / Signal: +256786350675

--
Cell / WhatsApp / Signal: +256786350675
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